Office/Administration Manager

The Office Manager is responsible for the smooth running of all administrative functions and providing support to all departments in respect of the following:

Maintaining accurate Personnel records in line with current legislation.

Coordinating the Recruitment and Selection Process.

Completing, submitting and collating all DBS checks.

Producing all New Joiner documents and creating Personnel Files.

Ensuring UKBA records and checks are kept in line with Home Office legislation.

Collating information for Payroll.

To analyse the attendance of employees and advise the Home Managers of any matters relating to sickness or timekeeping where necessary.

Maintaining staff training records.

Maintaining an accurate Contacts Register.

Finance Administration/ Purchases

Preparing and submitting monthly spreadsheets in respect of Petty Cash for all sites.

Maintaining, reconciling and auditing Service Users’ personal funds.

Monitor DBS account with Alantic Data.

Ensure all invoices are cross checked with delivery notes, or if for services, confirm with Home Managers that works completed.

 

Facilities / Vehicle Management

Plan, effect and ensure completion of any delegated works projects within agreed timescale and budgets.

Ensuring all maintenance and service records are kept up to date.

Coordinating site visits with Service Providers and Home Managers.

Maintaining an emergency contacts list for in and out of office hours for all utilities.

Coordinating a Schedule of Works with Maintenance staff and arranging for any repair works to be completed.

Ensure fixtures, fittings and domestic supplies at all sites are maintained, replacing items as necessary within agreed budgets.

General

Developing, enhancing and implementing effective electronic and manual filing systems for personnel records.

Producing statistical reports to support Managers.

Undertake appropriate projects on behalf Directors; manage to a successful and timely conclusion.

To ensure all queries from staff in respect of Payroll HR matters are dealt with in a timely manner.

Provide historical reference by defining procedures for retention, protection, retrieval, transfer and disposal of records.

 

HR Officer – Kinver, West Midlands

Part-time: 25-30hr week

Seeking an experienced HR professional who will deal with day-to-day enquiries, advise managers on employment issues and provide support to HR Manager based at the Head Office.

  • Administration of absence systems and interface with payroll on joiners, leavers and employee changes.
  • Provide appropriate HR advice on key issues such as Disciplinaries, Grievances and Employee health issues whilst ensuring legislation, policy and best practice are followed
  • Support Managers and Team Leaders in Disciplinary, Grievance and Capability matters, including conducting investigations, attending hearings, and taking appropriate notes to achieve the optimum outcome
  • Ensure HR records, and procedures are up to date and current

The successful candidate will ideally come from a care background and must have experience in an HR role with a good knowledge of employment law and experience of dealing with a wide range and volume of cases.

Permanent

Salary: negotiable